OSSTF-ESSP
ACCOUNTS PAYABLE ASSOCIATE
FINANCIAL SERVICES
TEMPORARY POSITION
Avon Maitland District School Board (AMDSB) provides first class education to students and families throughout Huron and Perth Counties. We aim to engage, inspire, and innovate, in all that we do! We are always learning! Our work is guided by a Strategic Plan and highlights 3 main areas of focus that enable our students and staff to say: I am prepared. I am well. I am engaged.
Our vision is to engage , inspire , innovate , because we are always learning .
We are seeking qualified applicants for a temporary OSSTF-ESSP Accounts Payable Associate position at the Education Centre in Seaforth, Ontario.
Hours of Work: 35 hours per week, 12 months per year
Start Date: May 1, 2026
End Date: June 25, 2027
Rate of Pay: $24.86 per hour, Level 1as outlined in the OSSTF-ESSP Collective Agreement
Vacancy Status: current vacancy
Essential Functions and Responsibilities:
- Process invoices for payment in accordance with standard procedures and payment schedules, including but not limited to:
- Organize and prepare invoices, expense claims and internal payment requests for payment
- Confirm transactions are in accordance with Board procedures (i.e. proper authorization, itemized receipts, etc.).
- Calculate and code tax rebate where applicable.
- Assign general ledger account code where applicable.
- Input invoice data into the Board’s accounting system.
- Prepare and balance invoice batches for payment, including AP batch audits of payment items entered by another member of the Financial Services team.
- Generate cheques and electronic funds transfers (EFT) for payment and assist in the accounting for preauthorized distribution payments (PAD).
- Distribute cheques and remittance advices to vendors including external, schools, and departments.
- Initiate stop payment as required (i.e. due to lost cheque or incorrect payee).
- File completed transactions.
- Communicate with all Board sites and departments regarding payments to vendors, employees, host families, etc.
- Liaise with vendors regarding outstanding or incorrect invoices, payments, etc.
- Perform related general office duties including filing, archiving, processing department mail, e-mail and internal courier, etc.
Job Specifications and Requirements:
- Completion of a one year community college business program plus up to six (6) months related experience; or a combination of experience, education and training that is considered equivalent.
- Proficiency with Microsoft Office (Excel, Word, Power Point) and computerized financial systems (e.g. Sparkrock).
- Proficient and accurate keyboarding skills.
- Demonstrated belief in customer service excellence.
- The capacity to problem-solve, and multi-task in a busy environment.
- Ability to self-motivate and to work both independently and within a team.
- Proven professional oral and written communication skills and a high degree of confidentiality.
Note - A criminal background check will be part of the recruitment process.
Why Join AMDSB?
- We believe our students are at the core of what we do; we are committed to creating inclusive, inspiring and innovative learning environments.
- Great work culture with staff who embrace and seek meaningful careers.
- Work with a diverse and dynamic team that fosters a culture of belonging and collaboration.
- Competitive
benefits and pension:
- Health & Dental Benefits: Extended
and Supplementary Health, Paramedical Services, Dental, including Orthodontics,
Out of Province/Country and Health Care Spending Account
- Employee Assistance Program (EAP) through TELUS which includes:
- 24/7 Confidential Support
- Access to information on personal fitness, nutrition, career, financial and legal advice; relationship & family support, and overall wellbeing resources.
- Pension Plan: Defined pension plan through the Ontario Municipal Employees Retirement System (OMERS)
Join our team today! Apply today!
Interested applicants are requested to apply through Apply to Education.
We thank all applicants for their interest in opportunities with the Avon Maitland District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position.
If you require assistance with your application, please call customer service at 1-877-900-5627.
Communication with short-listed applicants will be made through the contact information (email address and/or phone number) provided on the applicant's profile page.
The AMDSB is committed to equity in employment and equitable hiring practices that allow us to engage qualified staff who reflect diversity. We will make any reasonable accommodation, based on any of the human rights protected grounds, to support candidates to participate in the hiring process.
Dr. Graham Shantz, Director of Education
